StudentFlowBook a call

Digital check-in for Kumon centres

Scan in. Scan out. The register keeps itself.

Students tap a card at the door. You see the room on the wall, parents can get an email, and every visit is on record, ready for Kumon’s October 31 requirement.

Built by Kumon instructors and a team from the University of Waterloo.

Scan your card

Hold it up to the scanner

Tap a card to try it. Every name here is invented.

Live from our centres

Already running at the front door.

Kumon centres using it
6
check-ins recorded
3,293

3:00PM

Doors open

Nobody types at the door.

A child holds up their card and sees their name. The kiosk handles the awkward moments on its own, so the front desk doesn't have to.

  • Siblings, one after the other

    Each child sees their own name. Parents get one email for both.

  • The same card, twice

    A second tap within two minutes is a repeat, not a new visit.

  • A card left at home

    Found by first name. Only first names and initials show.

  • The internet stalls

    After eight seconds it asks again. If the first try landed, no second visit starts.

  • Going home

    The same card checks them out. Parents get an email if you turn it on.

  • Back for a forgotten coat

    A scan just after leaving doesn't start a new visit.

4:30PM

The rush

The room, on the wall.

Colour means someone needs you: just arrived, or running over. Read it from across the room, with the word beside every colour.

Demo Centre
8 in the centre, 1 in grace period, 1 over time4:31 PM
  • Nadia Haddad
    Over time
    1h 53m
  • Sofia Duarte
    Grace period
    1h 19m
  • Oliver Reyes
    Within time
    26m
  • Priya Shah
    Within time
    55m
  • Emma Nakamura
    Within time
    24m
  • Daniel Osei
    Within time
    19m
  • Hana Yoshida
    Within time
    16m
  • Marcus Bell
    Within time
    9m

You set how long a subject runs and how much grace a student gets. Try it: the board above follows. Students who walk home on their own are marked at the desk, so nobody waits for a parent who isn’t coming.

Session length

Minutes per subject30 min
Grace period40 min
On the wall board now
  • 8in the centre
  • 0just in
  • 1grace period
  • 1over time

4:45PM

A birthday

Pro

Hana’s birthday, noticed at the door.

Celebrate birthdays and steady attendance, so children look forward to coming.

  • On the day, or at the first visit in the week after. Kept as a month and day, never the year.

  • Weeks in a row. One missed week, like a holiday, doesn't break the run.

  • Visits since September, counted again each school year.

On the wall board, first name and last initial

Happy birthday, Hana Y.

At the desk, on Today’s list

  • Hana YoshidaBirthdayGave reward
  • Daniel Osei8 weeksReward given

5:15PM

Pick-up

Pro

Parents know they arrived.

An email when their child checks in and when they leave, and a summary every week. Tap Ava’s card at the top and this phone gets it.

  • Siblings who scan in together get one email.
  • Replies go straight to you.
  • Every email starts off until you turn it on, and each one can be unsubscribed from.
4:31
Inbox
Ava checked out at 4:48 PM
DCDemo Centreto me
ALAva Lindqvist
Reading
4:48 PM
Checked out
Time in the center44m

Times come from the scan at the front desk. If one looks wrong, tell the center.

Unsubscribe

    Ava at Demo Centre: Sep 7 – 13
    Ava’s week
    Sep 7 – 13
    MTWTFSS
    days attended
    2 of 2
    total time
    1h 32m
    average visit
    46m
    DayInTime
    Mon, Sep 74:05 PM44m
    Wed, Sep 94:12 PM48m

    8:00PM

    Closing

    Forgot to scan out? It closes itself.

    At closing time, any visit still open is closed and marked Auto-closed, so it never stretches your averages. Nothing to file, and a wrong one is fixed from the student’s page.

    Oliver Reyes · Visits

    Average stay 46m
    DayInOutStay
    Thu, Sep 174:12 PM8:00 PM—
    Tue, Sep 154:05 PM4:51 PM46m
    Thu, Sep 104:20 PM5:02 PM42m
    Tue, Sep 84:09 PM4:58 PM49m
    Thu, Sep 34:16 PM5:03 PM47m

    Mon9 AM

    Your week

    Know your busiest hour, and who has gone quiet.

    Visits, trends and absences in plain sentences, and a list of who to call home first. With Parent email, a report lands in your inbox every week.

    Insights
    Last 4 weeks
    Visits
    412
    8%vs previous 4 weeks
    Students seen
    96
    3%vs previous 4 weeks
    Average stay
    41m
    2%vs previous 4 weeks
    Peak occupancy
    14
    Sep 15 at 4:40 PM
    • 3 students have gone quiet
      No visit in 14+ days. Leo Park, 23 days.
    • Tuesdays around 4 PM are your busiest hour
      11 check-ins on an average Tuesday.
    • Visits are up 8% from the previous 4 weeks
      412 visits this period against 381 before it.

    Visits per week

    Weeks start on Monday

    Week of Jul 20 92 visitsWeek of Jul 20: 92 visits
    Week of Jul 27 97 visitsWeek of Jul 27: 97 visits
    Week of Aug 3 93 visitsWeek of Aug 3: 93 visits
    Week of Aug 10 99 visitsWeek of Aug 10: 99 visits
    Week of Aug 17 98 visitsWeek of Aug 17: 98 visits
    Week of Aug 24 104 visitsWeek of Aug 24: 104 visits
    Week of Aug 31 101 visitsWeek of Aug 31: 101 visits
    Week of Sep 7 109 visitsWeek of Sep 7: 109 visits

    Busiest times

    Tuesdays around 4 PM

    Day10a11a12p1p2p3p4p5p6p
    Tue
    Closed
    Closed
    Closed
    Closed
    Closed
    Tuesday 3p: 6 check-ins
    Tuesday 4p: 11 check-ins
    Tuesday 5p: 7 check-ins
    Tuesday 6p: 3 check-ins
    Thu
    Closed
    Closed
    Closed
    Closed
    Closed
    Thursday 3p: 5 check-ins
    Thursday 4p: 9 check-ins
    Thursday 5p: 6 check-ins
    Thursday 6p: 2 check-ins
    Sat
    Saturday 10a: 7 check-ins
    Saturday 11a: 9 check-ins
    Saturday 12p: 4 check-ins
    Closed
    Closed
    Closed
    Closed
    Closed
    Closed
    A demonstration Insights page: 412 visits in the last 4 weeks, up 8%. Tuesdays around 4 PM are the busiest hour.

    What's included

    Everything at the door, the desk and the wall.

    Anything marked Pro is a paid add-on. Everything else is free.

    • At the door

      • A kiosk on any tablet or computer with a camera, or a USB or Bluetooth scanner
      • “No card? Type your name” for cards left at home
      • A PIN keeps students on the kiosk screen
      • Restarts itself if something goes wrong, and never counts a scan twice
      • Birthdays and steady attendance celebrated as children check inPro

    • On the wall

      • A live board for any TV with a browser
      • Just in, grace period and over time, each with its word beside the colour

    • At the desk

      • Today: who is in, for how long, and what just happened
      • Check a student in or out by hand
      • Each student's visits, notes and card in one place
      • Who walks home on their own, marked from the dismissal form

    • For parentsPro

      • An email when their child arrives and when they leave
      • A summary of their child's week
      • One email for siblings, replies straight to you, and every one off until you turn it on

    • For you

      • Your busiest hour, and how many chairs are in use at the peak
      • Who has gone quiet, and who to call home first
      • What share of scheduled sessions actually happen
      • A report in your inbox every weekPro

    • Setting up and keeping it

      • Import Kumon's roster export: see what's new before anything is saved
      • Each staff member signs in with their own email
      • Students and visits download as a spreadsheet, any time

    Pro

    Free to run. Add what families notice.

    The register, the kiosk and the wall board cost nothing. Pro adds two things parents and children feel every week. Take one or both.

    Free

    $0always

    Everything you need for check-in and check-out.

    • Check-in and check-out at the kiosk
    • The live wall board
    • Printed cards, and the roster import
    • Insights: busiest hours, and who has gone quiet
    • Every visit, downloadable any time

    Parent email

    $10a month

    Parents know their child arrived safely, without phoning the front desk.

    • An email when their child checks in, and again when they leave
    • A short summary of their child's week, every week
    • Your own weekly report: visits, attendance, and who has stopped coming
    • Brothers and sisters who arrive together get one email, not several
    • Parents' replies go straight to your inbox

    Parents see what they pay for after every visit. Fewer worried calls at pick-up time, and an early warning when a child starts drifting away.

    Milestones

    $5a month

    Celebrate birthdays and steady attendance, so children look forward to coming.

    • The kiosk wishes a child a happy birthday when they check in
    • Celebrates 4, 8 and 12 weeks in a row, and 10, 25 and 50 visits this school year
    • Today's list shows staff who to congratulate, with one tap to note a reward given
    • Names go up on the wall board for the whole room to see
    • Families read about it in their weekly summary (with Parent email)

    Children who feel noticed keep coming back, and parents see progress worth staying for. Only good news is ever shown: no child or parent sees a missed week.

    Payroll

    $5a month

    Know every assistant's hours and pay each payday, without a paper sign-in sheet.

    • Assistants scan their own card at the kiosk when they arrive and leave
    • Hours and pay for each person, every pay period
    • A forgotten clock-out waits for you to fix, instead of being guessed
    • A file for your bookkeeper, and a printed statement for anyone who asks
    • Only you can open it, with your own payroll PIN

    Payday stops being a morning with a calculator and a sign-in sheet. Your staff never see each other's hours or pay, and every change you make is kept beside the original time.

    Your plan

    Free + Parent email + Milestones

    $13a monthSave $2

    Book a call

    Prices in Canadian dollars. Change or cancel any time. Once your centre is set up, you add Pro yourself from inside StudentFlow.

    Setup

    From your roster to the first scan.

    Four steps, and we do them with you.

    1. Step 1

      Bring your roster

      Export your students from Kumon and drop the file in. You see who is new and what changed before anything is saved.

    2. Step 2

      Print the cards

      Ten to a letter page with cut lines, ready for the laminator. New students are one click away later.

    3. Step 3

      Open the kiosk

      Any tablet or computer with a camera at the door, or the QR scanner you already have. Set a PIN and it stays put.

    4. Step 4

      Put the board up

      Open the wall board on any TV with a browser. It keeps itself up to date.

    students.csv
    Kumon roster export, 124 students
    New
    4
    Updated
    2
    Unchanged
    118
    • Leo ParkNew
    • Mia CastilloNew
    • Hana YoshidaParent phone

    Nothing is saved until you confirm. Nobody is ever deleted.

    Staff access

    • maria@example.caOwner
    • sam@example.caStaffRemove
    • jun@example.caStaffRemove

    A new device asks for a code by email. Remove someone and their devices are signed out.

    Demo Centre
    Emma
    Nakamura
    Math
    7X3-QM8

    • A setup call

      We go through each step with you on a video call, until the kiosk scans and the board is on the wall.

    • A staff walkthrough

      Before your first day, we show your front-desk staff the kiosk, the Today page and what to do when a card is missing.

    Security and privacy

    Your families’ data is safe, encrypted and yours.

    • Encrypted

      Locked the whole way, from the tablet at your door to where it's stored.

    • Only your staff get in

      Each person signs in with their own email. Remove someone and they're locked out.

    • Never used for anything else

      No ads, never sold. It runs your centre, and that's all.

    Questions

    What owners ask first.

    Will it slow down the door?

    A child holds up their card and sees their name. Siblings can scan one straight after the other, a repeat tap is ignored, and nobody types anything unless a card is at home.

    What do I need to buy?

    Usually nothing. The kiosk runs on a tablet or computer with a camera, or with any USB or Bluetooth QR scanner. The wall board runs on any TV with a browser, and the cards print on an ordinary printer.

    Will my staff have to learn something new?

    Very little. On most days there is nothing to do: the kiosk looks after itself and the Today page refreshes on its own. We walk your staff through it before your first day.

    How do my students get in?

    Import the roster export you already get from Kumon. You see who is new and what changed before anything is saved, and an import never deletes anyone. You can also add students by hand.

    Does it cover Kumon's October 31 requirement?

    The requirement is digital check-in and check-out, and that is what StudentFlow does: every visit on record, timed by the server, and downloadable. Bring Kumon's checklist to the call and we will go through it line by line.

    Do parents have to install anything?

    No. Parents get email, part of Pro, and only once you switch it on. Every email has an unsubscribe link, and replies come to you.

    What does it cost?

    The core product is free: check-in and check-out, the kiosk, the wall board, cards, the roster and Insights. Pro adds Parent email for $10 a month and Milestones for $5 a month, or both for $13. Payroll, for your staff's hours, is $5 a month on its own. Prices are in Canadian dollars.

    Can I change or cancel Pro?

    Yes, any time. The owner adds or removes an add-on from the Pro page inside StudentFlow, and can cancel there too. The free product keeps working either way, with every visit still on record.

    What does Milestones show, and to whom?

    Only good news. A child sees a happy birthday or a streak on the kiosk, the wall shows first name and last initial, and staff see who to congratulate. Nobody sees a missed week or a comparison with another child. Birthdays are kept as a month and day, never the year.

    What if we want to stop?

    Download your students and every visit as spreadsheets, any time. The record is yours to keep.

    See it at your door.

    Fifteen minutes. We show you StudentFlow working, and answer what this page doesn’t. The core product is free, and Pro add-ons start at $5 a month.

    Book a 15-minute call

    The core product is free.Pro from $5 a month.

    Book a call